ITS Helpdesk

Phone: 810.762.3123 opt. 1 - Email: ITSHelpdesk@umflint.edu

Printing Batch Prerequisite Check Report from Banner

Last Updated: Jun 01, 2017 08:24PM EDT

Intended Audience:

This Quicknote is for the benefit of any faculty or staff members on campus who use Banner.

Requirements:

In order to use Banner, you will need to obtain a Banner ID and DUO Authentication. To obtain a Banner ID, please follow the steps below. When you receive access to Banner, your Banner ID and password will match your Uniqname and LAN password.

  • Submit an online Access Request form (https://formassembly.umflint.edu/1590). Make sure to select "New Banner ID" in the "What are you requesting?" drop-down menu.
    • If you require any additional Banner access, you will need to fill out this entire form again, but select "Additional Banner Access (specify form(s))" in the "What are you Requesting?" menu.
      • Then, in the "please specify" box underneath, include what you need additional access to.
  • Complete the self-paced Computer-Based Training (CBT) (http://www.umflint.edu/its/banner-training)
  • After your Access Request Form and CBT score have been received, you will receive an email informing you that your account has been created. Please keep in mind that ID requests may take up to three business days to process.

What Access is Needed?

You will need access to the SZRPREQ form in Banner. If you find that you do not have access to this form when completing the steps below please fill out the Banner and SIS Access Request Form for Additional Banner Access located here: https://formassembly.umflint.edu/1590

Run Batch Prerequisite Check Report:

This report should be run after early registration periods and again after grades have been posted for a semester to determine if students are registered or wait-listed in an upcoming course without meeting the prerequisite(s).

Caution: Do not run this report during the grade submission period!

  1. Open your Web browser (e.g., Internet Explorer)
  2. Go to https://banner.umflint.edu
  3. Login using your Uniqname and LAN Password
  4. In the Go To Field type SZRPREQ and Press Enter
  5. When the Process Submission Control form opens, press <Ctrl> + <Page Down> so that your cursor is positioned in the Printer: field.
  6. Type the printer name or double-click in the Printer: field and select a printer from the list
  7. Press <Ctrl> + <Page Down>.
  8. Press Tab to get to the Values field. Enter the parameter values as shown below.

Term: enter the code for the term (I.E. 200410 for Fall 2003), then press <down arrow> key.  Subject: Enter the code for the course subject. (I.E. CSC)

If you wish to check more than one subject at a time

  1. After entering the first Subject, press <F6> to insert a record
  2. <F4> to duplicate the record
  3. Press Tab to place your cursor in the Subject Values field
  4. Type over the code with the next subject code.
  5. Repeat this process until all desired subjects are added.
  6. When finished adjusting the parameters, press <Ctrl> + <Page Down>
  7. Click Save on the toolbar.
    • You should see a message in the gray status bar at the bottom of the window that lists the job number. This will indicate that your job was submitted and is running.
  8. Click Exit to close the form and return to the Main menu.
    • Your report will print to the selected printer when completed, this could take 20-30 min.

This report will list the course section and then each student (ID, name, and course registration status) who does not meet the required prerequisites.  After the student name, the prerequisites are listed line by line with a “met” or “not met” indicator.  You should review the report to determine if a student should be allowed to remain registered or wait-listed for the course.

  • If you choose to allow the student to remain in the course, you must issue a PREREQ override for that student.  If you do not issue this override, the next time the student adjusts his/her schedule the course will be automatically dropped.
  • If you want the student removed from the course, you must notify the Registrar’s Office in writing or by email. A notice will be mailed to the student that they have been dropped due to unmet prerequisites.  Students may be administratively dropped only until the add deadline in a term. 
      

Troubleshooting

If you have any questions or experience any issues with this Quicknote, please visit or contact the ITS Helpdesk for assistance.

Locations: 206 Murchie Science Building or 3174 William S. White Building
Phone#: (810) 762-3123 (option 1)
Email: itshelpdesk@umflint.edu

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